Samsung Pro Xpress SL-M3320ND Series Setup

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Samsung SL-M3320ND

How to Print PowerPoint with Notes (Step-by-Step Guide for Windows & Mac)

If you need to print your PowerPoint slides with speaker notes included, the correct setting to use is “Notes Pages” in the Print menu. This layout prints one slide at the top of the page and your notes underneath it.

This step-by-step guide explains exactly how to print PowerPoint with notes on both Windows and Mac. It also includes troubleshooting tips, common mistakes to avoid, and practical advice for office printers like the Samsung Pro Xpress SL-M3320ND Series.

The instructions below are clear, simple, and written for US users.

Why Print PowerPoint with Notes?

Printing slides with notes is helpful when:

  • You are presenting and need a script
  • You are training employees or students
  • You want detailed meeting handouts
  • You prefer reviewing content on paper

Instead of printing slides alone, Notes Pages show:

  • The slide image
  • Speaker notes below the slide

This format is ideal for presenters.

How to Print PowerPoint with Notes on Windows

These instructions apply to Microsoft PowerPoint for Windows (Microsoft 365, 2019, 2021, and similar versions).

Step 1: Open the Print Menu

  1. Open your PowerPoint presentation.
  2. Click File in the top-left corner.
  3. Select Print.

You will see the print preview screen.

Step 2: Select “Notes Pages”

Under Settings, you will see a dropdown menu that usually says:

Full Page Slides

  1. Click the dropdown.
  2. Select Notes Pages.

The preview will update to show:

  • One slide at the top
  • Notes underneath

If you leave it on Full Page Slides, your notes will not print.

Step 3: Choose Your Printer

Select your printer from the dropdown list.

If you’re using an office printer like the Samsung Pro Xpress SL-M3320ND:

  • Make sure it is powered on
  • Confirm it is connected via USB or network
  • Check that paper is loaded

Step 4: Adjust Print Settings

Before printing, confirm:

  • Number of copies
  • Black & White (recommended for this printer)
  • Double-sided printing (if desired)
  • Paper size set to Letter (8.5 x 11 inches)

Click Printer Properties for advanced settings such as:

  • Duplex printing
  • Toner save mode
  • Paper tray selection

Step 5: Click Print

Once the preview looks correct, click Print.

Your PowerPoint slides with notes will print.

How to Print PowerPoint with Notes on Mac

Printing on macOS works slightly differently.

Step 1: Open Print

  1. Open your presentation.
  2. Click File.
  3. Select Print.

Step 2: Access PowerPoint Layout Options

A print dialog box will appear.

  1. Find the dropdown menu (it may say Copies & Pages).
  2. Click it.
  3. Select Microsoft PowerPoint.

Step 3: Choose “Notes”

Under Layout options:

  1. Select Notes.

The preview should now display:

  • Slide on top
  • Notes underneath

Step 4: Select Printer and Settings

Choose your printer (for example, Samsung Pro Xpress SL-M3320ND).

Adjust:

  • Paper size (Letter for US)
  • Orientation
  • Two-sided printing

Step 5: Print

Click Print to complete the job.

Tips for Printing Multiple Slides with Notes

PowerPoint prints only one slide per page in Notes layout. However, you can reduce paper use with these methods.

Option 1: Export to PDF First

  1. Go to File → Export → Create PDF.
  2. Choose Notes Pages.
  3. Save the file.
  4. Open the PDF.
  5. In PDF print settings, select:
    • “Multiple pages per sheet”

This allows you to print 2 notes pages on one sheet.

Option 2: Use Printer Layout Settings

Some printers, including the Samsung Pro Xpress SL-M3320ND, allow:

  • 2 pages per sheet
  • Page scaling
  • Duplex printing

Check Printer Properties → Layout.

Option 3: Adjust Notes Master

If your notes are too long:

  1. Click View → Notes Master
  2. Reduce font size
  3. Resize the notes area
  4. Save changes

This prevents notes from being cut off.

Troubleshooting: PowerPoint Notes Not Printing

If you run into problems, use the fixes below.

Problem 1: Notes Are Missing

Cause: Wrong layout selected.

Fix:
Select Notes Pages instead of Full Page Slides.

Problem 2: Notes Are Cut Off

Cause: Notes are too long or font size is too large.

Fix:

  • Go to View → Notes Master
  • Reduce font size
  • Resize the notes box

Problem 3: Printer Is Not Printing

Try these steps:

  • Restart the printer
  • Check USB or network connection
  • Make sure the correct printer is selected
  • Update printer drivers

If using the Samsung Pro Xpress SL-M3320ND, also check:

  • Paper tray status
  • Toner level
  • Error messages

Problem 4: Formatting Looks Different When Printed

Possible causes:

  • Paper size mismatch
  • Scaling enabled
  • Margin differences

Fix:

  • Set paper size to Letter
  • Disable “Fit to Page”
  • Set scaling to 100%

Common Mistakes to Avoid

Avoid these frequent errors when printing notes.

1. Forgetting to Select Notes Pages

This is the most common mistake.

2. Not Checking Print Preview

Always confirm layout before printing.

3. Using Wrong Paper Size

US users should use Letter size.

4. Overcrowded Notes

Long notes can look messy or get cut off.

5. Incorrect Printer Settings

Wrong scaling or duplex options can distort layout.

Best Print Settings for Professional Results

For meetings and business use:

  • Print in Black & White to save toner
  • Use double-sided printing
  • Keep font between 11–12 pt
  • Use clear formatting

The Samsung Pro Xpress SL-M3320ND is designed for reliable office printing and handles large document jobs efficiently.

FAQ: Printing PowerPoint with Notes

1. Can I print multiple slides with notes on one page?

Not directly in PowerPoint.
Export to PDF and choose “Multiple pages per sheet” in print settings.

2. Why are my notes not showing?

You likely selected Full Page Slides instead of Notes Pages.

3. Can I print notes only without the slide?

No. PowerPoint always includes the slide image in Notes layout.
Alternative: Copy notes into Word and print from there.

4. How do I edit the notes layout?

Go to:

View → Notes Master

From there, adjust:

  • Font size
  • Layout
  • Spacing

5. Why does printed output look different from screen preview?

Common causes:

  • Printer scaling
  • Margin adjustments
  • Incorrect paper size
  • Outdated drivers

Always check preview and printer settings before printing.

Conclusion

To print PowerPoint with notes, select Notes Pages in the Print settings. This ensures each slide prints with speaker notes below it.

On Windows:
File → Print → Notes Pages

On Mac:
File → Print → Microsoft PowerPoint → Notes

If problems occur, check layout selection, scaling, and paper size. For office environments using printers like the Samsung Pro Xpress SL-M3320ND, reviewing printer properties and ensuring proper setup will prevent most issues.

Follow these steps carefully, and you’ll consistently produce clean, professional slides with notes.